WHY HAVING COPIERS IS A MUST FOR INDUSTRIES TODAY

WHY HAVING COPIERS IS A MUST FOR INDUSTRIES TODAY

Even though the demand for printed materials has decreased over time, most organizations have at least one office copy machine. However, actual hard copy documents are a requirement in many settings and environments. Have you given any attention to what that copier in the corner can do for you, given the current status of print in general? There are various advantages that a state-of-the-art office copier may bring, whether your organization is printing as standard, focusing on lowering paper output, or aiming to go paperless entirely.

REDUCED PAPER USAGE

  • While it may seem counterintuitive, purchasing the right office equipment might help you minimize paper usage or go paperless entirely. Here are a few ways your copy machine can help you save paper.

    E-mail or Digital Folder Scan: You can scan a hard copy document and send it as a digital document to an e-mail address or a digital folder using a multifunctional printer or copier. This feature removes the need to duplicate the paper numerous times to distribute it to the appropriate people.

    Duplexing: The feature to print or copy on both sides of the paper is available on most modern models of copy machines. If you wish to do duplex copying, you’ll need a copy machine with single-pass duplex scanning capability. This feature avoids the need to flip the paper over and refeed the page to print on both sides.

    The duplex capability can be set to automatically duplex or selected as needed when printing. This function can reduce your print output by as much as 50% when used regularly.

PROFESSIONAL PRINTED PRESENTATIONS

The quality of a client’s printed presentation can make or break the deal. You put in a lot of effort to create the ideal data, content, and image arrangement. But, in the end, the impression you rely on is the visual output that comes out of the copy machine. Imagine spending hours putting together a presentation, only to have it printed with a dull, faded, or streaky appearance. The client would look at that presentation, and due to the low print quality, the content would be lost on them.

When combined with the correct paper, a good colour copier will produce bright presentations that will impress your clients and close the deal. If you regularly make presentations or marketing materials, you might want to consider investing in a production printer. Many options are available with a production printer. You’ll be able to produce booklets, fold them, and modify the colour to make things appear as they came directly from a professional printer, even at a basic level.

ADD TIME-SAVING FEATURES TO SAVE PAYROLL

Hole punching, stapling, and sorting are all activities of document creation that can be avoided manually if the features are included on your copy machine, from training manuals to contracts and new hire papers to reports. If you’re not already using these features, you’re wasting a lot of time doing the same things over and over again. Consider the documents as they come out of the copier, hole punched, stapled, and/or sorted. The time spent manually doing these duties has been replaced by time spent on higher-level responsibilities.