If you haven’t already done so, it’s probably time to consider whether the time and money you spend on office printing and copier equipment are worthwhile. Do you have efficiencies in place, or do you feel like you’re playing whack-a-mole with your printers—a printer breaks down, you fix it; a toner cartridge runs out, you order a new one? You borrow a ream from another print station when the printer runs out of paper. Printer maintenance should not be an afterthought or entrusted to just anyone.
A single point of accountability for all of your equipment and supplies is optimum for printing efficiency and effectiveness. It’s critical to delegate this job to a single person or department so that everyone knows who to contact.