Determining your print requirements is critical when deciding whether to buy, lease, or rent a digital or multifunction printer.
Although copier rentals are temporary, you can easily switch to a different model by their very nature. Knowing your volume requirements ahead of time can help you choose the ideal equipment for your purposes if your print demands alter.
It is one of those situations where it’s best to measure twice and cut once. So here are some steps to consider before purchasing a copier.
Step 1: Pay Attention to the Requirements
- Determine the volume required. Not just the number of pages but also the size, folds, punches, staples, and other details.
- Calculate the required speed. Because copiers exist at various rates, inquire about your possibilities if you’re short on time.
- Determine the needs for the feature set—options for networking, scanning, email, fax, and bindery machinery. Additional costs and alternatives should be investigated.
- Consumables, operators, delivery, and removal are all things that need to be considered.
Step 2: Look for a decent contract by shopping
Are you seeking a no-frills, low-cost choice that you can use right away? Do you require a turnkey solution or an all-inclusive valet service?
These options, as well as everything in between, are accessible, so it’s up to you to deal with an agent who takes the time to learn how and why you’ll be utilizing the machines, to assist you in making the best decision, and to create a contract that works for your company.
Step 3: Settle an agreement.
It’s a highly competitive market, and depending on the manufacturer, your dealer can assist you in negotiating the best conditions. They can also advise you about the manufacturer’s service choices. Finally, if those alternatives don’t reflect a genuine dedication to your happiness, your dealer can assist you in finding a comparable product from another manufacturer.