We’ve gone over the advantages of copier leasing and the pros and cons of owning your printer entirely, so now it’s time to consider another option: copier rental. The terms rentals and leases are frequently interchanged, but the main distinction is that rentals are shorter than leases.

Rentals are the most flexible option because they do not require long-term commitments or fixed financials. However, there are instances when you need the digital printer for a limited period, such as when you’re operating your business from a temporary location, experiencing cyclical higher demand, such as during tax season, or when you’re in the middle of a transition.


Who Is In Charge Of Providing Service?

  • One of the most significant advantages of renting a digital printer is that the rental business owns the machine and is responsible for its upkeep and service. They are in charge of installing, networking, and eventually decommissioning the system. However, keep in mind that you are paying a premium for convenience.

Is It Possible For Me To Purchase Paper From You?

A reputable business solution printing partner can also provide consumables such as paper and toner, and some will even rent you an operator to ensure your printing demands are satisfied.

How Much Will It Cost To Rent A Copier?

Isn’t that the most crucial question? Monthly rental payments are often greater than lease payments, which is a good reason. Because the cost cannot be amortized over a specific time and there are no service contracts, maintenance schedules, or guarantees, the rental agency assumes all costs, allowing the renter free to utilize the equipment without incurring any more costs beyond consumables.

Best Measures Towards Renting A Copier

Determining your print requirements is critical when deciding whether to buy, lease, or rent a digital or multifunction printer.

Although copier rentals are temporary, you can easily switch to a different model by their very nature. Knowing your volume requirements ahead of time can help you choose the ideal equipment for your purposes if your print demands alter.

It is one of those situations where it’s best to measure twice and cut once. So here are some steps to consider before purchasing a copier.

Step 1: Pay Attention to the Requirements

  • Determine the volume required. Not just the number of pages but also the size, folds, punches, staples, and other details.
  • Calculate the required speed. Because copiers exist at various rates, inquire about your possibilities if you’re short on time.
  • Determine the needs for the feature set—options for networking, scanning, email, fax, and bindery machinery. Additional costs and alternatives should be investigated.
  • Consumables, operators, delivery, and removal are all things that need to be considered.

Step 2: Look for a decent contract by shopping

Are you seeking a no-frills, low-cost choice that you can use right away? Do you require a turnkey solution or an all-inclusive valet service?

These options, as well as everything in between, are accessible, so it’s up to you to deal with an agent who takes the time to learn how and why you’ll be utilizing the machines, to assist you in making the best decision, and to create a contract that works for your company.

Step 3: Settle an agreement.

It’s a highly competitive market, and depending on the manufacturer, your dealer can assist you in negotiating the best conditions. They can also advise you about the manufacturer’s service choices. Finally, if those alternatives don’t reflect a genuine dedication to your happiness, your dealer can assist you in finding a comparable product from another manufacturer.

Ready To Purchase Or Lease A Copier?

You don’t have to own your office equipment to boost productivity; you can lease it instead. At Premier Business Technologies, we’ll tailor your lease to your specific needs, hold it for the rest of the term, and if you need a change, you’ll come back to us.

Let’s discuss more on our copier and printer leasing services in greater detail.