Is it time to replace your copier? If it can’t keep up any longer, it’s time for a new lease. Of course, you want to get the most bang for your buck, so you’re likely to consider offers from various vendors. When the offers begin to arrive, you’ll notice that the prices can vary greatly. While some business owners will simply go with the lowest price and call it a day, this is a huge mistake because you may miss out on working with a top-rated company.

Negotiating a copier lease is much simpler than you may think. It starts with finding a dealer you like and trust and ends with reaching an agreement. Let’s walk through the steps so you’re prepared to negotiate your copier lease.

1. Choosing Copier Dealer

Begin by selecting the best copier partner. You should select a company on which you can rely to keep your printer operational. Look for a local provider, for example, with quick response times and skilled technicians.

2. Understand The Lease

Before you begin negotiating, make sure you understand the copier lease. It’s not uncommon for business owners to believe that the lowest price quote is the best deal, only to find out that they’re getting a defective product or service. So, before you start negotiating, ensure you’re getting the product and service you want. Otherwise, obtaining an office copier lease that benefits your company will be difficult.

3. Know Your Specific Needs

Go over the contract with the sales representative, going over the terms of the agreement. To ensure that it meets your needs, the sales representative should take a consultative approach, learning about your specific workflow needs and requirements.

4. Think Beyond Price

When negotiating a copier lease, it’s easy to get caught up in the price. However, it would be best if you considered factors other than the price, such as the service agreement, warranty, supplies, and so on. Consider the long-term value of toner, maintenance, support, and unlimited training for your business.

5. Show A Comparison

Office copier dealers are frequently willing to lower their prices to match the quotes of other companies. Obtain quotes for the specifications you require and then present them to your local authorized copier dealer. It will serve as the starting point for your negotiations.

6. Be Upfront And Respectful

You’re much more likely to get the results you want if you’re upfront and respectful when negotiating your lease. In addition, presenting yourself as someone the company wants to work with in the long run will help you achieve your goal.

7. Be Willing To Compromise

The negotiation process revolves around compromise. It’s unusual for one side to get everything they want while the other side caves in.

Instead, seeking the middle ground will benefit you. Find a solution that benefits both you and the local copier dealer. When you find such a solution, it will be much easier to reduce the cost of your copier lease.

Contact Us Today!

Contact us if you are still unsure about negotiating your copier contract. Every day, we help businesses like yours get the most out of their office technology and would be happy to offer some advice.